Practical
Traffic
Location
Beauville is located between Ghent and Deinze on the banks of the Leie, on the domain of ‘Kasteel Ooidonk’.
Address: Ooidonkdreef 9, 9800 Deinze
Traffic situation
We want to keep it pleasant and safe for everyone that weekend and have worked out the following plans in consultation with the police and fire brigade, which will be in effect that weekend.
Arriving
Cars, taxis and kiss & ride drive through the village to the car parks at the beginning of the Ooidonkdreef.
VIP cars use the Della Failledreef to get to the VIP car park. Those who do not arrive will be sent back irrevocably.
Pedestrians, cyclists and mopeds can go to the entrance via the car-free Ooidonkdreef from the village or the Della Failledreef, where bicycle and moped parking is located next to it.
Leaving
Visitors return on their steps. Stewards and police maintain order.
Cars drive from the parking lots at the beginning of the Ooidonkdreef through the village.
Taxis and kiss & ride approach the designated parking lot in front of the blue gate via the district and the tweekoningenstraat and drive through the village.
VIP cars drive from the VIP parking lot through the Della Failledreef to the Leernsesteenweg.
Pedestrians, cyclists and mopeds can use the car-free Ooidonkdreef through the village or the Della Failledreef.
Parking
Main parkings
The car parks are located along the Ooidonkdreef, close to the festival site. These are meadows that are being converted into parking lots. Driving plates have been provided at the entrance and exit to prevent subsidence. A farmer with a tractor is on standby in case heavy rain makes the site muddy that day. Each parking lot is well lit to allow safe exit at night.
VIP parking
VIPs receive a VIP parking card that they must present to the steward to gain access to the parking lot at the gate. VIPs without a parking card must purchase one at the parking lot.
Bicycle parking
Bicycles can be placed neatly in the bicycle racks provided in front of the entrance to the festival.
Public domain
Parking along the avenues is prohibited to avoid causing a nuisance. Cars will be irrevocably towed away and fined. If all parking lots are full, parking must be done safely along the public road (Leernsesteenweg). You can walk along the Ooidonkdreef.
Transport
Car/motorcycle
Please note that there is a changed traffic situation for this event: the site can be reached in one direction from the village where the parking lots are located together at the beginning of the Ooidonkdreef. You may have to queue in your car before you are assigned a parking space. Make sure you have enough to drink in the car when it is a hot day.
Car sharing
You can choose to carpool! It is more fun, safer and more ecological. Register and find a ride via www.eventpool.be. If one of these people is designated as designated driver in advance, you are completely safe!
Bike
Cyclists can use the Ooidonkdreef to use a spacious bicycle parking at the end of the avenue, next to the entrance.
Train
Deinze station is 6 km from the festival site. There is a direct bus connection (Line 16) that will drop you off at the Sint-Martens-Leerne Dorp bus stop after 20 minutes.
Bus
The Sint-Martens-Leerne Dorp bus stop is an 18-minute walk from the festival site. Line 16 Deinze - Nevele - Drongen - Ghent runs on Saturdays and Sundays.
Plan your journey
You can find all information about accessibility and the last departure times of trains and buses on www.delijn.be
Access and accessibility
Age
Access to the Beauville festival is permitted from the effective age of 18 the moment the festival takes place. In case of doubt, your identity card will be requested for verification at the entrance.
Access
Your unique ticket will be scanned at the entrance. This can be done by printing the ticket on A4 or saving it on your smartphone (No photo of the ticket). You will not be allowed in without a ticket. If the event is sold out in advance, this will be announced on the website and social media. Tickets can be purchased at the box office while stocks last.
Download your ticket in advance. Too many downloads at the entrance can overload the network.
You will receive your personal wristband with which you can enter and leave the site. This wristband is also your payment method (see ‘Cashless’ below)
Accessibility
The necessary attention is paid to making the site accessible to people with disabilities. You must report your arrival via info@beau-ville.be so that we can assist you personally that day. There is adapted parking near the entrance. You can use an adapted toilet. There is permanent assistance on the site.
Evacuation
There is only one entrance to the site. However, this does not mean that evacuation is not possible on the site. There is sufficient space and evacuation facilities on the site. The emergency exits are clearly visible. In case of emergency, the music will be stopped and instructions will be given via microphone. Stay calm and help each other. In order to ensure easy accessibility to the fire brigade and police, Ooidonkdreef must remain car-free. Any obstacle (parked car, mopeds, bicycles, etc.) may be removed or towed by the organisation to guarantee safety.
Nuisance and night noise
The festival ends at 1am and midnight and everyone is escorted to the exit. Police, security, stewards and parking boys keep an eye on things. Cars drive via Ooidonkdreef through the village towards the Leernsesteenweg. Respect the residents and keep it quiet.
Safety and privacy
Security
At the entrance, you may be frisked by security or asked to show the contents of your backpack or handbag. Respect the work of these professionals.
Not allowed
Professional photo, film, video and sound recording equipment
Drinks and other liquids (alcoholic & non-alcoholic)
Glass & plastic bottles
Cans / cartons / drinking bottles / drinking cups / gamelles
Camel bags / water backpacks
Drugs
Weapons (if we find these, the police will be notified immediately)
Work materials (screwdriver, box cutter, nails, screws, etc.)
Knives or other sharp objects
Benches / folding chairs / sticks
Inflatable items (baths, balls, seats, etc.)
Tents and other camping equipment
ripods (tripods) / laser pens / drones
Fireworks / gas / gas burners / candles
Plastic or wooden containers
Animals (except guide dogs)
Flyers / stickers / posters and other promotional material, unless agreed with the organization
Lockers
Your belongings can be stored in the provided lockers next to the entrance and exit.
Emergency services
Experienced and well-trained emergency services guarantee high-quality emergency services. An AED (automatic external defibrillator) is available. If a person refuses the necessary first aid, he/she will have to sign a ‘Declaration of Refusal of Care’.
The activities of the various emergency services (fire brigade, police, medical care, security) on the site are coordinated in the operational command post.
Privacy
Everyone who enters the festival site automatically gives permission for him/her to be photographed and filmed and for these images and movies to be used by the organisation to promote the festival.
Cashless
Beaucoins thanks to Playpass
Your entrance wristband is also your payment wristband. You can put an unlimited amount of Beaucoins, Beauville's payment method, on it. You can top up your wristband at the top-up points at the cash registers (cash or payment card) or via PAYCONIQ.
At the drinks and food stands your order is displayed on the screen and you pay by placing your wristband against the top-up point. The value is deducted. You can immediately see how much is left on your wristband.
Payment options
You can top up your wristband with cash or Bancontact at the cash registers. You can also top up your wristband via mobile payment by PAYCONIQ.
Refund
The remaining value on your wristband that you topped up at the festival can be reclaimed after the festival via a link that will be on the Beauville Facebook page and website after the event.
Important refund information:
1. The refund link can be found on our Facebook page and website a few days after the event
2. Processing and transaction costs are 2 Beaucoins
3. The refund period starts on Wednesday 9/7 and ends on Friday 18/7
4. You can expect refunds within one month after closing
Please note: Reusable cups are non-refundable. No more cups can be exchanged than actually used. During the festival, you can exchange the reusable cups when placing an order to deduct their value from the order placed. Vip box and Vip table tickets with pre-purchased spending are non-refundable. Extra spending charged on site is refundable.
Clean
Waste management
With a view to optimal recycling, sorting waste on the site is a must for staff and visitors. Soft drinks and beers are served in PET bottles or disposable plastic cups. Do not throw them on the ground, but in one of the many waste bins spread across the site that clearly indicate what can be put in them. They are emptied and replaced in good time.
Recup cups
Spiritual drinks, mixers and beer are served in recup cups. A recup cup is worth 1 Beaucoin. When you return the cup to the bar, you will receive a Beaucoin back on your wristband.
Glass
Glass is not allowed on the site. Only in the VIP certain drinks are served in glass. Glasses do not leave the VIP.
Hotel, taxi and tourism
Party carefree but responsible by choosing to stay overnight in a nearby hotel.
Let yourself be driven by a taxi or bob.
And definitely come back to this beautiful region to relax on foot, experience the Ooidonk route by bike or view the Leie region from a different angle on the Leie by boat.
Hotel
Ghent Marriott
Korenlei 10, 9000 Ghent
Tel: +32 (0)9 269 77 30
www.marriottghent.com
Van der Valk Ghent
Akkerhage 10, 9000 Ghent
Tel: +32 (0)9 396 55 55
www.hotelgent.be
PILLOWS Hotel Reylof
Hoogstraat 36, 9000 Ghent
Tel: +32 (0)9 235 40 70
www.sandton.eu/gent
Taxi
Taxi Fowed van Gent-Zuid
Sparrestraat 54, 9000 Ghent
Tel: +32 (0)485 04 40 11
Taxi Leiestreek
Ghesquièrestraat 14, 9800 Deinze
Tel: +32 (0)9 277 87 62
V-tax
Wiedauwkaai 98, 9000 Ghent
Tel: +32 (0)9 222 22 22
Tourist Office
Leiestreek Tourist Office / Deinze Tourism
Brielstraat 2, 9800 Deinze
Tel: +32 (0)9 380 46 01
info@langsdeleie.be
Press
Press access
Request your access in good time via info@beau-ville.be. We allow one request per medium that need to sign our photo agreement. Your press card will be ready at the ticket booth at the entrance to the site.
For an interview with a DJ, you must make an appointment in advance via the booker.
Photographers/film crew
Resident photographers and film crew will capture images and movies of the festival in their unique style throughout the day. It is forbidden to take photos or film backstage without the express permission of the artist or organization.